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FY 2024 Reallocation of SAE Funds in Child Nutrition Programs

February 6, 2024

SAE Reallocation_4x3

Summary 

This memorandum provides the information needed to conduct the FY 2024 reallocation of State Administrative Expense (SAE) funds in the child nutrition programs (CNPs). Reallocation is a formal process by which state agencies can request additional SAE funds above their initial authorized funding level. State agencies reminded that several updates to the carryover and reallocation of SAE funding went into effect in fiscal year (FY) 2020. 

Why It Matters 

State agencies must obligate the approved amount of SAE funds by the end of the grant period or FNS will recover unobligated funds from the state agency.  

FY 2024 Reallocation Requests 

State agencies may request SAE reallocation funds for any allowable expense associated with the administration of the CNPs, including related Food Distribution Programs, as described under 7 CFR 235.6. In FY 2024, FNS encourages State agencies that solely operate the Child and Adult Care Food Program (CACFP) to apply with funding requests. Further, FNS encourages State agencies to prioritize funding requests that enhance the integrity of the CNPs related to the Child Nutrition Programs Integrity Final Rule, and efficiency improvements in Food Distribution Programs for Schools.  

Each year all State agencies are required to submit the SAE Funds Reallocation Report (FNS-525) to their respective USDA FNS Regional Office on the use of SAE funds and requests for SAE reallocation. For FY 2024, FNS requests that no later than March 1, 2024, all State agencies submit to their respective FNS Regional office their completed FNS-525 including requests for SAE reallocation funds. 

Carryover 

State agencies must ensure that the total amount of SAE funds (initial allocation plus reallocation and transfers for States receiving, or minus transfers in the case of those transferring out) carried over into FY 2025 does not exceed an amount equivalent to 20 percent of the total amount of all SAE allocations received in FY 2024. 

State SAE Plans 

The State’s SAE Plan must reflect an estimate of the planned use of SAE funds through the end of FY 2024. An amendment to the SAE Plan must be made and approved by the appropriate FNS Regional office for any substantive changes in planned activities or planned expenditures on activities as a result of receiving SAE reallocation funds. If SAE reallocation funds are used for Summer Food Service Program (SFSP) purposes, the associated management and administration plan (MAP) may also need to be amended accordingly. 

SAE Recovery 

On August 23, 2023, the FNS published the Child Nutrition Program Integrity Final Rule, 88 FR 57792, which established changes to the SAE recovery process in FY 2023 and going forward. The final rule amended 7 CFR 235.5(d) and (e) to require State agencies to return any unobligated SAE or SAE reallocation funds to FNS at the end of the FY following the FY for which the funds are awarded. Previously, the SAE recovery process required State agencies to return any unexpended SAE or SAE reallocated funds. Previously, State agencies were required to obligate and expend funds by September 30 of the second year of the grant and to return to FNS any unexpended SAE funds. This regulatory change provides State agencies more flexibility as it permits them to liquidate obligations (i.e., expend) after September 30. There is no change to what a State agency can carry forward as an unliquidated obligation into the 2nd year of SAE funding, and there is no change in the carryover limitations (i.e., 20% of funding can be carried over after subtracting expenditures and unliquidated obligations). 

FNS will recover SAE funds from any State agency that fails to obligate the approved amount of the SAE funds by the end of the grant period. 

 

Read the full guidance: Fiscal Year 2024 Reallocation of State Administrative Expense Funds in Child Nutrition Programs (CACFP 04-2024).