Key Dates & General Information
Thank you for your interest and willingness to share your expertise with our audience at the 2022 National Child Nutrition Conference in New Orleans! We’ve put together some guidelines and key dates for our presenters leading up to the Conference.
Did you know that workshops are the most important program element of the National Child Nutrition Conference? Attendees enjoy hearing from presenters who
- Tell stories and use pictures
- Communicate the objective of their presentation
- Share information that has practical application
- Provide factual information and resources
- Engage the audience
If you have any questions, we’re here to help! Email us at conference@cacfp.org.
Key Dates:
August 5, 2021: Call for Proposals open
September 1, 2021: Call for Proposal deadline for priority consideration
October 1, 2021: Priority applicants notified of selection
October 15, 2021: Review presenter agreement and complete the online form to confirm your participation
November 1, 2021: Conference registration opens
February 1, 2022: Presenters notified of presentation date & time
March 15, 2022: Presentations and handout PDF due
March 15, 2022: Hotel room reservation cutoff
April 19 – 21, 2022: National Child Nutrition Conference
Conference Registration
Presenters who wish to attend the conference sessions and networking opportunities will need to register for the conference with the posted registration fees at the time of registration. Advance Registration opens on November 1, 2021.
Hotel/Travel
All presenters are responsible for making and paying for their own hotel and travel expenses. The link for the discounted block of rooms will be emailed to the email provided once registered.
PowerPoint
All presenters will be given a PowerPoint template to use for the presentation. The title slide is required for your presentation. The inside pages are recommended. The presentation slides will be made available to attendees as a PDF in the conference app.
PowerPoint Best Practices
- Keep text on page simple and short
- Include images appropriately
- Proofread and spellcheck your presentation
- Avoid product logos or branding
Handouts
Presenters are asked to submit an electronic copy of their handouts in PDF form by March 15, 2022 for publishing on our conference app. Presenters are responsible for printing and providing an adequate number of handouts if they would like to provide physical copies to attendees.
Audio-Visual
Presenters will be offered standard audio-visual support which will include a podium, microphone, projector, screen, and power cord. We do not provide computers for presentations. If the presenter’s laptop requires a specific cord, then they are responsible for providing their own adapter.
Wireless internet will be available to all presenters and attendees. Please have a contingency plan in place if there is an unexpected technology issue. We recommend embedding any links or videos into your presentation.
Attendee Engagement
Attendees love to be interactive during a presentation. Let’s work together to plan engagement for your session!
Here are some of our favorite ideas
- Hands up: Prepare a “Raise your hand if…” question or two to ask right off the bat to engage your audience.
- Two by Two: Have attendees pair off for an exercise or to discuss a prompt.
- Ask Questions: Ask for attendees to share what they’d like to get out of your presentation (smaller group settings).
Frequently Asked Questions
Additional Questions?
Please contact Hannah Morris, Event Specialist, at conference@cacfp.org.
Why Partner with the National CACFP Sponsors Association?
The National CACFP Sponsors Association (NCA) is the national platform for the USDA’s Child and Adult Care Food Program (CACFP). We represent a broad network of organizations that work tireslessly to serve nutritious meals and snacks to children and adults nationwide through both the CACFP and SFSP.
Stakeholders include:
- State and Federal Agencies
- Sponsoring Organizations
- Child Care Centers
- Head Start
- Afterschool Organizations
- Family Home Child Care
- Tribal Organizations
- Emergency Shelters
- Food Banks
- Anti-Hunger Organizations
- Industry Leaders
- Summer Food and more.
Network
Engage with attendees and decision makers who influence a broad number of child nutrition participants. Build personal long-lasting relationships.
Brand
Strengthen your brand by showcasing your products and services to CACFP and SFSP stakeholders.
Partner
Showcase your organization as an advocate for child hunger and food insecurity with solutions to help solve problems.
2022 National Child Nutrition Conference Opportunities
Exhibit
With many non-competitive hours, our exhibit hall is the place to showcase your products, solutions and resources while networking and building relationships.
Silver Level - $2,500
- 10'x20' Space (pipe and drape) with Two (2) Six-Foot Tables and Four (4) Chairs
- Conference Program Recognition
- One-Time Social Media Promotion
- Conference App Placement
- One (1) Conference Registration
Bronze Level - $1,500
- 10'x10' Space (pipe and drape) with One (1) Six-Foot Table and Two (2) Chairs
- Conference Program Recognition
- One-Time Social Media Promotion
- Conference App Placement
- One (1) Conference Registration
Nonprofit Level - $1,000
- 10'x10' Space (pipe and drape) with One (1) Six-Foot Table and Two (2) Chairs
- Conference Program Recognition
- One-Time Social Media Promotion
- Conference App Placement
- One (1) Conference Registration
Exhibitor Hours
Tuesday, April 19, 2022 | 9:00 am - 1:30 pm and 4:00 pm - 5:30 pm
Wednesday, April 20, 2022 | 11:00 am - 2:00 pm
Thursday, April 21, 2022 | 10:30 am - 1:00 pm
Exclusive Exhibitor Add-On Opportunities
Commercial Workshop - $500
Social Media Live Demo - $500
Advertise
Conference Program Ads
Full Page - $800
Half Page - $600
Quarter Page - $400
Tote Bag Promotion
$950 + Hotel Receiving Charges
Sponsorship
Partner with us as a sponsor and receive exclusive benefits and premier recognition.
| $10,000 Sponsorships | $7,500 Sponsorships | $5,000 Sponsorships | $2,500 Sponsorships (Education Tracks) |
| General Session (One Available) | Evening Welcome Reception | Registration (SOLD) | At-Risk Afterschool |
| Grab 'n' Go Breakfast (Two Available) | Conference App | Selfie Spot | Nutrition |
| Boxed Lunch (Two Available) | Tote Bags | Charging Stations | Head Start |
| Padfolio | Networking Lounge | Summer Food | |
| Lanyards | Snack Break | Program Administration & Operations | |
| Beverage Break | State Agency | ||
| Train-the-Trainer | |||
| Management | |||
| Commercial | |||
| Policy & Advocacy | |||
| Financial Management | |||
| Research & Resources | |||
| Program Spotlight |
Become an Industry Partner
Join us in supporting CACFP and SFSP communities and helping to ensure that millions of children have access to nutritious meals daily. By investing with NCA, you are not only supporting sponsoring organizations, but also providers, children and families across the country.
Industry Partner - $1,000
- Online Presence: Recognition year-round with logo, partner description and link on NCA website.
- Email Marketing: One-time placement of logo, link, and 600-character or less description in the child nutrition community eNews (sent to over 95,000+ stakeholders).
- Use of NCA Industry Partner Badge on your marketing materials.
- A 10% Discount on all Exhibitor and Advertiser fees.
Exhibitor Hall Information
Exhibitor Hours
| Exhibitor Move-In | Monday, April 18, 2022 | 1:00 pm - 5:00 pm |
| Exhibitor Ready Hour | Tuesday, April 19, 2022 | 8:00 am - 9:00 am |
| Exhibit Hall Day 1 | Tuesday, April 19, 2022 | 9:00 am - 1:30 pm
4:00 pm - 5:30 pm |
| Exhibit Hall Day 2 | Wednesday, April 20, 2022 | 11:00 am - 2:00 pm |
| Exhibit Hall Day 3 | Thursday, April 21, 2022 | 10:30 am - 1:00 pm |
| Exhibitor Move-Out | Thursday, April 21, 2022 | 1:00 pm -4:00 pm |
Shipping
To ship items directly to your booth, please use Freeman shipping services.
To ship items to yourself at the hotel, please use the following address and pick up your items at the FedEx office inside the Hyatt Regency:
Hyatt Regency New Orleans
National Child Nutrition Conference: April 18, 2022 - April 22, 2022
Hold for Guest (Your Name) (Your Cell Number)
(Guest Company Name) (Booth Number) Elita A
601 Loyola Avenue
New Orleans, LA 70113
The shipping window for exhibitor booth materials is Wednesday-Tuesday, April 13-19, 2022. Items arriving prior to the exhibitor shipping window or left in the FedEx office will be charged an additioinal storage fee.
Food Samples Distribution is allowed. Exhibitors may distribute snack-size food samples during Exhibit Hall hours at no charge. Snack-size samples are individual, small portions, such as yogurt in a 6 oz. container, mandarin oranges in a snack-size bowl, a single snack bag, a single serving of whole grain snack crackers, or a small orange juice. Submit the food samples you are planning to distribute here.
Cold Storage: If you are planning to ship items that are in need of cold storage, please contact us at partnerships@cacfp.org. Cold Storage items will be shipped directly to the hotel.
Additional Booth Staff or Attendees
Exhibitors all receive one complimentary attendee with their booth packages. If you would like to bring additonal staff, you may choose from the following:
Exhibit Hall-Only Pass ($250): Give you full Exhibit Hall access and lunch on Wednesday and Thursday. You may not attend any of the educational portion of the conference with this pass.
Regular Attendee (current rate): Exhibitors may purchase full attendee registrations. To do so, visit our registration site. We recommend this option for exhibitor staff that want to network beyond the Exhibit Hall and attend any fo the sessions in the schedule.
Exhibitor Lead Retrieval Program
We have revamped our lead retrieval program. Exhibitors who donate a door prize item will be given an opt-in attendee list. Exhibitors will need to provide a gift card of $50 or $100 denomination (Visa, Amazon, Starbucks, Walmart).
Gift cards can be delivered to the registration desk at the conference, and NCA will conduct the drawing and publicize the winners.
Exclusive Add-Ons for Exhibitors
Commercial Workshop
Apply here. Workshops must be approved by the NCNC Conference Committee.
Commercial Workshop
To schedule your demo time, please contact partnerships@cacfp.org.
Advertising
Tote Bag Promotional Item
Purchasing Deadline: March 1, 2022
Tote bag promotional items must have prior approval. Please submit your tote bag promotional item and brief description to partnerships@cacfp.org.
Submit Tracking Numbers to partnerships@cacfp.org by April 11, 2022.
Delivery Window: Monday-Friday, April 11-15, 2022*
*Tote bag promotional items arriving after April 15, 2022 will NOT be included in the attendee tote bag*
Tote Bag Address:
Hyatt Regency New Orleans
National Child Nutrition Conference: April 16, 2022
Alexia Thex, 512-987-1459
National CACFP Sponsors Association - TOTE BAG ONLY (Empire)
601 Loyola Avenue
New Orleans, LA 70113
Conference Program Advertising
| High-Quality .png or .jpg | No Bleed | With .125" Bleed |
| Full Page | 8.5" w x 11" h | 8.75" w x 11.25" h |
| Half Page | 8.5" w x 5.5" h | 8.75" w x 5.75" h |
| Quarter Page | 4.25" w x 5.5" h | 4.50" w x 5.75" h |
Please email ad to partnerships@cacfp.org. Ad must have prior approval.
Submission Deadline: March 1, 2022